Fundraising Manager - Habitat for Humanity Hong Kong

Title: Fundraising Manager
Location: Hong Kong
Reports to: Deputy CEO

Purpose of the Role
You are accountable for meeting Habitat for Humanity Hong Kong’s annual income targets and building a sustainable donor pipeline across all fundraising streams. You will lead the day-to-day fundraising function with an action-focused, hands-on approach, managing donor relationships, executing campaigns, and ensuring the function operates with discipline, clear systems, and measurable outcomes.
You are a direct support function to the Deputy CEO. Your role is to prepare the ground, manage the pipeline, and know precisely when and how to bring in the Deputy CEO, CEO, or Board Directors for strategic donor conversations, solicitations, and partnership negotiations.

Key Accountabilities & Responsibilities

Fundraising Execution, Performance & Systems

Develop and execute the annual fundraising plan across individual giving, corporate partnerships, events, trusts and foundations, and other income streams.
Translate organisational priorities into clear targets, KPIs, and activity plans for yourself and your team.
Monitor income performance against budget monthly, forecast accurately, and provide regular reporting to the Deputy CEO and board committees.
Ensure CRM data integrity and use it for pipeline management, donor segmentation, and forecasting.
Build replicable systems, processes, and documentation so the function operates efficiently and consistently.
Prepare quarterly reporting for Habitat for Humanity International as required.

Donor Cultivation, Pipeline Management & Strategic Escalation

Cultivate, steward, and manage a portfolio of individual donors and corporate partners, with clear tiering based on gift size, potential, and strategic importance.
Lead day-to-day donor conversations, relationship management, solicitations, and renewals within your authority.
Know precisely when to escalate: bring in the Deputy CEO for high-value or complex donor conversations; the CEO for transformational or mission-critical partnerships; and Board Directors for peer-to-peer engagement with their networks or ultra-high-net-worth individuals.
Prepare briefing packs, talking points, and stewardship materials to ensure senior leaders are fully equipped for every escalated donor interaction.
Represent Habitat Hong Kong at networking events, community engagements, and fundraising activities as appropriate.

Grant Applications, Donor Reporting & Programme-Specific Fundraising • Own the end-to-end grant application process: identify opportunities, draft proposals, manage submissions, and track outcomes.

Oversee all donor reporting — edit and prepare grant reports, impact updates, and stewardship communications for review by the Deputy CEO and approval by the CEO where appropriate.
Ensure all grant applications and reports are accurate, compelling, and submitted on time. • Develop funding proposals and donor engagement strategies for specific programmatic priorities, including overseas programmes and local community initiatives (e.g., Tai Po), aligned with organisational strategic timelines.
Work with Programme and Communications colleagues to produce compelling impact content, case studies, and donor reports.
Collaborate with the Manager, Volunteer Programmes to ensure volunteer-facing events and activities are designed to support broader organisational engagement and visibility, with the Volunteer Programmes team owning volunteer-to-donor conversion pathways.

Team Management, Capacity Building & Support to Deputy CEO

Provide line management, mentorship, and professional development to the Assistant Manager(s) and/or Fundraising Officer(s).
Set clear individual KPIs, coach performance, and support career growth. • Foster a high-performing, collaborative team culture grounded in accountability, learning, and continuous improvement.
Act as a force multiplier for the Deputy CEO: prepare donor materials, manage follow-ups, coordinate meetings, and ensure no opportunity falls through the cracks.
Demonstrate through your own behaviours a culture of growth. Role model the Habitat values of accountability, courage, and humility.
Empower your direct reports to participate in discussions, make decisions within their scope, and represent the organisation in donor and partner conversations.

Governance, Compliance, Stewardship & Cross-Functional Collaboration

Ensure accurate and timely use of CRM systems for donor tracking, forecasting, pipeline reporting, and stewardship planning.
Uphold best practices in donor stewardship, compliance, and ethical fundraising. • Contribute to organisational planning, budgeting, and risk management discussions. • Maintain accurate donor records, gift agreements, and compliance documentation in line with data protection standards (PDPO).
Work closely with the CEO, Deputy CEO, Programmes team, Volunteer Programmes team, Finance team, and Marketing & Communications colleagues to ensure fundraising messaging and materials are aligned with organisational brand, programme priorities, and donor expectations.
Contribute insights from donor and market engagement to organisational planning, programme development, and partnership proposals.

What Success Looks Like

Annual income targets are met or exceeded across all fundraising streams. • Donor pipeline is clearly tiered with defined escalation points to Deputy CEO, CEO, and Board Directors.
Senior leaders are consistently well-briefed and prepared for high-level donor engagements.
All grant applications are submitted on time with high success rates; all donor reports are delivered accurately and on schedule.
Fundraising team is fully staffed with clear individual KPIs and development plans in place. • CRM data integrity and forecasting accuracy are at 90% or above.
Deputy CEO is supported with operational fundraising managed seamlessly and strategic moments identified and escalated effectively.
All fundraising activities meet compliance and ethical standards with zero critical incidents.

Qualifications, Skills & Experience

Qualifications

Degree holder in Business, Marketing, Communications, Non-profit Management, or a related discipline.
Relevant professional fundraising qualifications are an advantage.

Experience

Minimum 8–10 years of progressive fundraising experience, including major donor or high-value partnership management.
Proven experience leading and managing teams.
Track record of developing and delivering fundraising strategies that generate sustainable income growth.
Experience representing an organisation at senior stakeholder and executive levels.
Strategic thinker with the ability to balance long-term planning and hands-on execution. • Excellent written and verbal communication skills in English; Chinese an advantage. • Confident data user with experience using CRM systems (Odoo an advantage).

Working Hours

We have flexible working arrangements for all staff. Our work week is Monday-Friday, with staff required to work on some Saturdays/Sundays as is required for specific roles, programmes, events and/or project needs.

Competencies, Values and Culture
We work with a set of competencies relevant to the various roles in the team and encourage a growth mindset from all staff. We expect all team members to demonstrate commitment to the Habitat values of courage, accountability, and humility. We respect and celebrate our differences and whilst we all need to space to focus and think, we also seek team members who thrive in a collaborative, communicative and culturally diverse environment. We have built a culture of trust and open dialogue and welcome ideas and input from all staff, regardless of your position.

We are committed to respect and safeguard the rights & dignities of all people, and protect our staff members, volunteers, partners, beneficiaries, partners, and community members (especially vulnerable adults and children) from bullying, sexual abuse & exploitation, and sexual harassment.

Salary & Benefits

We conduct an annual benchmarking salary exercise to remain market aligned. • We have a 5-day work week with part-time options for roles where operationally appropriate.
Our flexible work schedule with remote working and co-working space options, reflects our culture of trust and accountability.
We work with a pro bono insurance broker to find competitive dental, medical and life insurance.
We provide a range of leave types above the statutory requirements, including but not limited to: Annual Leave, Study Leave and Personal Leave.
In addition to the Hong Kong public holidays, we close the office for an extra day each year before or after Christmas and the Lunar New Year holidays and one day in June for all staff to focus on their wellbeing.
As early signatories of the Equal Opportunities Commission Racial Diversity and Inclusion Charter, we are proud of the extremely positive feedback year-on-year from staff about our inclusive culture.
Through our staff survey feedback, we are officially and proudly certified as a Great Place to Work.

How to apply
If our values resonate with you, if the role excites you and if you want to contribute to our vision of a world where everyone has a decent place to live, please send full CV with a cover letter, current & expected salary and availability to hr@habitat.org.hk.

We thank all applicants for taking the time to apply. Only shortlisted applicants will be invited to an interview. All personal data collected will be kept confidential and will be used for recruitment purposes only. We will retain the applications for a maximum period of twelve months and may refer suitable applicants to other vacancies within Habitat.

Organisation Overview
Habitat has been serving the local community in Hong Kong since 2004. Our mission is bringing people together to improve housing conditions in Hong Kong and build homes overseas, giving a hand-up to people in need and strengthening communities to be self-reliant and resilient. We welcome you to visit our website www.habitat.org.hk to learn more about Habitat for Humanity Hong Kong and our local, regional, and global impact.