Reporting to the CEO, you will be responsible for overseeing and executing all HR processes and procedures to ensure HR operations are compliant with local laws, Habitat for Humanity International (“HFHI”) and Habitat for Humanity Hong Kong (“HFHHK”) internal policies & guidelines. You will play a key role in demonstrating our values of humility, courage, and accountability. You will be instrumental in building an inclusive and results-orientated culture.
You will be expected to be an excellent communicator across all stakeholders, role model inclusive and collaborative behaviours, and coordinate seamlessly with colleagues across the Habitat for Humanity network for best practice sharing & learning.
Key responsibilities include:
- HR Operations, Compensation, & Benefits
- Coordinate and support the CEO and Head of Finance and Compliance for all compensation and benefits processes including monthly payroll, MPF contribution administration and annual salary review exercise.
- Manage all HR processes including leave administration & reporting, employees’ compensation insurance, the annual employer tax return filing and on- and off-boarding.
- Source and coordinate the group medical & life insurance policy renewal & administration.
- Conduct benchmarking exercises for key roles to ensure market competitiveness.
- Work with CEO and Head of Finance and Compliance to plan the annual HR budget
- HR Policies & Compliance
- Work with the CEO and key stakeholders to develop, drive, and localise HR policies aligned to our values and vision, ensuring consistent compliance with local employment laws.
- Ensure a timely and accurate external audit process through supporting the Head of Finance and Compliance for all matters related to HR.
- Be accountable for timely and accurate internal & external reporting related to HR functions e.g., staff quarterly reports, annual operating plan, risk register, board reports, AP HR reports, staff cost reports for Finance/Partnerships/Programmes Teams to prepare their respective reports/proposals.
- Talent Acquisition & Onboarding Management
- Work with CEO and team leads to determine appropriate resourcing needs, whilst managing end-to-end recruitment processes for all hiring.
- Develop and support intern and skills-based volunteering programmes aligned with resourcing needs for HFHHK.
- Prepare and conduct on-boarding and orientation to all new staff.
- Handling employment visa application and work permits for overseas hires.
- Performance Management, Staff Development & Culture
- Effectively implement and drive the annual job planning and performance evaluation process.
- Work with the CEO and senior leadership team to determine appropriate training and development interventions.
- Drive and support all engagement initiatives (e.g. engagement surveys, team activities) to promote a rewarding and engaging workplace.
- Act as a passionate ambassador for Habitat, proactively embedding our core values in all HR practice.
Note: The role, whilst clearly defined, is part of a fast-moving and evolving organisation and as such, the related responsibilities may need to adapt as the team grows. Any changes will be discussed with the individual but should be recognised as part of the exciting environment within which Habitat HK operates.
Qualifications, Skills & Experience:
Qualifications
- Degree holder in HRM, organizational development, leadership development, or related discipline.
- A minimum of 6 years of HR management experience, preferably in the non-profit sector.
- Candidates who are passionate about working in the non-profit sector and with relevant experience gained from other sectors/industries are also welcome to apply.
Skills
- Well-versed in HK Employment Ordinance, other related legislations, and HR best practices.
- Good knowledge of HR technical areas, such as talent acquisition, compensation and benefits, job evaluation, salary administration, performance management and staff development.
- Strive for a high level of integrity and uncompromising confidentiality.
- A good team player with strong interpersonal and communication skills – able to collaborate cross-functionally and cross-culturally.
- Strong problem-solving, leadership and interpersonal skills to engage and influence stakeholders.
- Highly analytical, meticulous, and fast-paced, able to recommend and implement new ideas.
- Strong initiative with a high sense of urgency, able to handle competing priorities with accuracy and efficiency while meeting deadlines.
- Self-motivated, solution-oriented, well-organized, and able to work under pressure.
- You bring a thoughtful and analytical approach in designing, managing, and executing the HR processes & initiatives and stay acutely aware of internal and external factors that could impact organisational goals, using your insights to inform mitigation actions and thinking creatively to pre-empt potential challenges.
Languages
- Excellent written and verbal communication skills in both English and Chinese with Chinese an essential skillset for this role.
Digital
- Proficient in MS Office application (Word, Excel, PowerPoint and Chinese Word Processing).
- Able to early adopt and is interested in finding digital solutions to streamline operations. Working Hours
- We have flexible working arrangements for all staff. Our work week is Monday-Friday, with staff required to work on some Saturdays/Sundays as is required for specific roles, programme, event and/or project needs.
Working Hours
- We have flexible working arrangements for all staff. Our work week is Monday-Friday, with staff required to work on some Saturdays/Sundays as is required for specific roles, programme, event and/or project needs.
Competencies, Values and Culture
We work with a set of competencies relevant to the various roles in the team and encourage a growth mindset from all staff. We expect all team members to demonstrate commitment to the Habitat values of courage, accountability, and humility. We respect and celebrate our differences and whilst we all need space to focus and think, we also seek team members who thrive in a collaborative, communicative and culturally diverse environment. We have built a culture of trust and open dialogue and welcome ideas and input from all staff, regardless of your position.
Salary & Benefits
- We conduct an annual benchmarking salary exercise to remain market aligned.
- We have a 5-day work week with part-time options for roles where operationally appropriate.
- Our flexible work schedule with remote working and co-working space options, reflects our culture of trust and accountability.
- We work with a pro bono insurance broker to find competitive dental, medical and life insurance.
- We provide a range of leave types above the statutory requirements, including but not limited to: Annual Leave, Study Leave and Personal Leave.
- In addition to the Hong Kong public holidays, we close the office for an extra day each year before or after Christmas and the Lunar New Year holidays and one day in June for all staff to focus on their wellbeing.
- As early signatories of the Equal Opportunities Commission Racial Diversity and Inclusion Charter, we are proud of the extremely positive feedback year-on-year from staff about our inclusive culture.
- Through our staff survey feedback, we are officially and proudly certified as a Great Place to Work.
How to apply
If our values resonate with you, if the role excites you and if you want to contribute to our vision of a world where everyone has a decent place to live, please send full CV with a cover letter, current & expected salary and availability to hr@habitat.org.hk.
We thank all applicants for taking the time to apply. Only shortlisted applicants will be invited to an interview. All personal data collected will be kept confidential and will be used for recruitment purposes only. We will retain the applications for a maximum period of twelve months and may refer suitable applicants to other vacancies within Habitat.
Organisation Overview
Habitat has been serving the local community in Hong Kong since 2004. Our mission is bringing people together to improve housing conditions in Hong Kong and build homes overseas, giving a hand-up to people in need and strengthening communities to be self-reliant and resilient. We welcome you to visit our website www.habitat.org.hk to learn more about Habitat for Humanity Hong Kong and our local, regional, and global impact.
